HR Assistant – Fixed Term Contract (Kikoy)

Our client, Mini Bakeries Ltd, is seeking to fill the following position on a Fixed Term Contract. Eleven Degrees Consulting Limited is a leading shared service company for Mini Group of Companies, dedicated to providing innovative solutions to our clients. We are committed to excellence and strive to deliver the highest quality products and services. Our team is a diverse group of talented professionals who are passionate about their work and dedicated to the company’s success.

Position Summary
Reporting to the Human Resource Officer, the HR Assistant is responsible for providing administrative and operational support across core HR functions. The role ensures accurate record-keeping, efficient HRIS management, smooth execution of HR processes, and timely service delivery. This includes recruitment, onboarding, employee relations, performance management, payroll support, training coordination, compliance, and reporting.

Key Duties & Responsibilities

• Maintain accurate employee records in physical and digital formats.
• Support HRIS updates, leave management, and documentation.
• Assist in preparing job adverts, shortlisting candidates, and onboarding.
• Act as first point of contact for employee inquiries on HR policies and benefits.
• Help organize employee engagement activities and welfare programs.
• Support performance management cycles by collecting and tracking appraisals.
• Prepare and verify attendance, overtime, and leave data for payroll processing.
• Maintain training records and assist in identifying training needs.
• Ensure adherence to HR policies and Kenyan labor laws.
• Compile HR reports on recruitment, turnover, leave, and training.
• Maintain confidentiality of employee data.
• Perform other duties as assigned by the HR Officer.

Deliverables

• Accurate and up-to-date employee records and HRIS data
• Timely recruitment and onboarding processes
• Compliance with payroll timelines and accuracy in data provided
• Effective leave and attendance tracking
• Smooth coordination of performance appraisals and training
• Adherence to labor laws and HR policies
• Timely and accurate HR reports

Qualifications & Experience

• Diploma in Human Resource Management
• 1–2 years of experience in HR operations or administrative support
• Basic knowledge of Kenyan labor laws and HR practices
• Experience with HRIS is an advantage

Key Skills & Competence

• Strong organizational and administrative skills
• Good interpersonal and communication skills
• High level of confidentiality and integrity
• Attention to detail and accuracy
• Proficiency in MS Office and HR systems
• Ability to multitask and work in a fast-paced environment
• Positive attitude and a collaborative mindset

How to Apply
Interested and suitably qualified individuals should forward their application letter and updated CV to the Head of Talent Management via careers@minigrp.com, quoting “HR Assistant – Kikoy” in the subject line, by COB 16th September 2025. Kindly indicate your current salary and salary expectations in your application.

NB:

• We do not charge any fees at any stage of the recruitment process.
• Only shortlisted candidates will be contacted.
• Interviews will be conducted on a rolling basis.
• Internal candidates should apply through their respective Line Managers.
• Successful candidates will undergo background checks.